Admin Assistant | AU Accounting

Admin Assistant

Shift: 7AM-4PM PHT

Arrangement: Full Time

Unlock your potential! We are seeking a detail-oriented and proactive Administrative Assistant to support our accounting team. In this role, you will be responsible for key administrative tasks that ensure smooth workflow, client communication, and compliance with tax obligations. The ideal candidate will have strong organizational skills, experience with accounting software (such as Xero and NowInfinity), and the ability to manage multiple deadlines efficiently

Job Description:

• Lodge tax returns and BAS statements
  
• Send SMS confirmations for lodged returns
  
• Follow up on client signings and queries
  
• Send and manage client queries via XeroAsk
  
• Prepare and distribute workpacks
  
• File documents from completed workpacks
  
• Manage reminders for BAS, TPAR, QBCC, and tax obligations
  
• Set up new clients in accounting software
  
• Oversee and maintain Xero jobs
  
• Handle ASIC reminders via NowInfinity
  
• Conduct initial debt recovery (first two statements)
  
• Update tasks and job statuses as needed
  
• Assist with entity setup, including linking and file management
  
• Arrange portal documentation for workpapers and clients
  
• Manage file closing procedures
  
  Qualifications:
  
• Familiarity with Xero, NowInfinity, and other cloud-based accounting platforms
  
• Excellent written and verbal communication
  
• Written English communication skills
  
• Ability to work to deadlines
  
• Proactive, self-motivated & organised
  
• 2+ years’ experience in a similar role
  
• Communicates proactively
  
• High attention to detail / Organised
  
• Fast learner
  
• Keen to grow and learn new things